Membership Relations Coordinator
About the Role
This is a part-time contract position designed for flexibility, autonomy, and clear expectations. Creative Waco is seeking a Membership Relations Coordinator to serve as a key connector between the organization and its members.
This role is ideal for someone who is highly organized, personable, tech-savvy, and comfortable acting as the logistical and communications point person for membership-related events and outreach.
This contract role is designed to offer autonomy, flexibility, and agility, making it a strong fit for someone balancing other professional commitments, school, or partial employment.
Key Responsibilities
Event Logistics & On-Site Presence
Serve as the primary logistical point person for membership and community events, many of which are held in the evenings. Support event setup, check-in, member engagement, and overall event flow. Ensure members feel welcomed, informed, and supported.
Membership Communications
Draft and send group emails and event communications. Coordinate reminders, follow-ups, and outreach while maintaining a friendly and professional communication tone.
Relationship Building & Presence
Serve as an approachable representative of Creative Waco. Build relationships with members and support the membership pipeline. Maintain a visible and reliable presence at events.
Coordination & Organization
Manage timelines and logistics independently. Track attendance and basic member notes. Coordinate with staff as needed without attending regular staff meetings.
Ideal Candidate Profile
- Strong written and verbal communication skills
- Comfortable with technology and digital tools, including email platforms, shared documents, and basic tracking systems
- Organized, dependable, and able to manage time effectively
- Confident attending events independently and representing the organization
- Enjoys community-facing work and relationship building
- Interest in arts, culture, community engagement, or nonprofit work
Additional Notes
- Evening availability is essential
- Weekly hours may vary depending on events
- Open to candidates seeking partial employment or contract-based work
- This role does not require participation in staff meetings
- The position emphasizes relationship-building, logistics, and communications rather than administrative-heavy tasks